Proposed Council Committee Meeting Schedule and Process

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John Michael Cortez
Posts: 34
Joined: Fri Jan 16, 2015 2:15 pm

Proposed Council Committee Meeting Schedule and Process

Post by John Michael Cortez » Wed Feb 18, 2015 5:18 pm

Council Members,

The Mayor’s office has worked with the City Manager’s Office to develop a proposed schedule and process to implement our new council committee structure. Given the number of parameters involved, including the number of committees, staff resources, room availability, conflicts with intergovernmental body meetings, etc., this was no simple task. Many thanks are owed to the Manager’s team for their efforts to solve this complex puzzle.

We offer the following proposed schedule and process for your consideration and discussion at tomorrow’s council meeting.

Proposed Council Committee Calendars by Council Member – a simple view of the proposed schedule by council member given their committee and intergovernmental body appointments. Please note: accommodation has also been made for committees to have an optional daytime worksession as necessary.

http://assets.austintexas.gov/austincou ... 171408.pdf

Proposed City Council Meeting/ Council Committee Meeting Operations – high level summary of proposed council and committee meeting operations

http://assets.austintexas.gov/austincou ... 171043.doc

Council Committee Assignment – summary of City staff assignments to council committees

http://assets.austintexas.gov/austincou ... 71013.docx

Proposed Council Committee Agenda Process – summary of process for items to be assigned and move through the committee structure, given the parameters of the adopted council committee ordinance
http://assets.austintexas.gov/austincou ... 70942.docx

We hope to have a great discussion on these items tomorrow – please advise us of any questions or comments you might have. – jmvc
Chief of Staff
Office of the Mayor

Don Zimmerman
Posts: 168
Joined: Fri Jan 09, 2015 11:05 am

Re: Proposed Council Committee Meeting Schedule and Process

Post by Don Zimmerman » Wed Feb 25, 2015 5:14 pm

Is the any update to this? CM Pool had a request for adjustment based on her particular committee appointments - we'd like to see that adjustment ASAP.
Don Zimmerman
Council Member District 6 (northwest Austin)

Don Zimmerman
Posts: 168
Joined: Fri Jan 09, 2015 11:05 am

Re: Proposed Council Committee Meeting Schedule and Process

Post by Don Zimmerman » Mon Mar 02, 2015 5:38 pm

Council Member Committees:
I submit the following ideas for prioritizing agendas for PUBLIC hearings.

For PUBLIC hearings/meetings, agendas must be posted 3 days in advance. This proposal suggests how Agenda priority could be handled. In case multiple agenda items have been submitted by 2 council members (item 6 below), the committee selects which item will be in the public hearing. If the vote is 2-2, the mayor breaks the tie.

Agenda Priority:
Have a round-robin agenda posting process, where the committee chair starts by listing the first agenda item; the remaining items are posted in this order:
1. Chair
2. Vice-chair
3. Third committee member per original Council Committee assignment document
4. Fourth committee member per original Council Committee assignment document
5. Mayor
6. Any two council members NOT on the committee (committee votes if more than one issue submitted)
7. City Manager

Agenda Timing and Time Certain Testimony:
1. The “default” time for each agenda item is 30 minutes
2. The same agenda item may be chosen by more than one posting authority (see positions 1-7 above), in which case, 30 minute blocks may be combined. For example, if the “police body cameras” issue were prioritized by four posting authorities, 2 hours would be dedicated.
3. With an affirmative vote of the committee, public hearings may be extended AFTER the time certain items have been heard.


SAMPLE AGENDA:

The Austin City Council Public Safety Committee will convene at 4:00 PM on
Monday, March 23, 2015 at Austin City Hall
301 W. Second Street , Austin, TX

1. Police Body Camera Resolution (time certain 4:00 PM)
2. Police Body Camera Resolution
3. Resolution modifying distracted driving ordinance (time certain 5:00 PM)
4. Resolution modifying distracted driving ordinance
5. Resolution on towing policy and fee schedule (time certain 6:00 PM)
6. Resolution on fire break policy (time certain 6:30 PM)
7. Resolution on police monitor function (time certain 7:00 PM)
(with an affirmative vote of the committee, additional testimony on any of the above items may continue)
Don Zimmerman
Council Member District 6 (northwest Austin)

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